Executive and Administrative Support - Manage the Director’s calendar, appointments, and travel arrangements, ensuring optimal time utilization.
- Draft, review, and manage confidential correspondence, reports, and executive documents.
- Prepare meeting agendas, take detailed minutes, and follow up on agreed actions to ensure timely completion.
- Handle sensitive information with utmost professionalism and discretion.
- Maintain accurate records, reports, and databases for operational and management use.
Operational Coordination - Act as the first point of contact between the Director and internal/external stakeholders, ensuring effective communication flow.
- Coordinate with plantation, production, and administrative units to ensure timely reporting and alignment with strategic directives.
- Support the Director in planning and overseeing site visits, Plantation reviews, and staff meetings.
Strategic and Analytical Support - Conduct research, compile data, and prepare analytical reports to support decision-making.
- Assist in developing strategic presentations, business reviews, and operational summaries.
- Track project timelines, performance indicators, and deliverables, ensuring accountability and execution.
- Support in preparing documentation for management and board-level meetings.
Event and Logistics Management - Coordinate logistics for internal and external meetings, conferences, and corporate events.
- Manage travel itineraries, accommodation, and protocol arrangements for the Director and visiting partners.
- Liaise with vendors and service providers to ensure quality and timely support for executive operations.
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