Job Description

• Perform general administrative tasks such as filing, data entry, and document management.
• Manage calendars, schedule appointments, and coordinate meetings.
• Prepare reports, presentations, and correspondence as needed.
• Maintain office supplies inventory and place orders as necessary.

• Act as the primary point of contact between internal/external stakeholders.
• Facilitate communication across teams and departments to ensure smooth workflow.

• Assist in organizing office operations and procedures.
• Ensure proper maintenance of office equipment and coordinate repairs when necessary.
• Support event planning and coordination of company meetings, luncheons, or other activities.
• Assist in planning and executing special projects and company initiatives

• Maintain accurate and up-to-date records, databases, and files.
• Assist in ensuring compliance with company policies and procedures.

• Maintain strict adherence to HIPAA (Health Insurance Portability and Accountability Act) guidelines and safeguard Protected Health Information (PHI) by ensuring confidential patient data handling and storage practices.

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
• Proven experience as an Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Detail-oriented and able to work independently as well as in a team environment.